BS 7858:2019 pdf download

BS 7858:2019 pdf download.Screening of individuals working in a secure environment – Code of practice.
3.13 screenIng period
period of not less than five years immediately prior to the commencement of relevant employment or transfer to relevant employment, or back to the age of 16 II this date Is more recent
3.14 subcontractor
company, agency worker(s), Individual(s) and temporary worker(s) not directly employed by the organization, contracted to carry out work on behalf of the organization
3.15 top management
person or group of pcople who directs and controls an organization at the highest level NOTE Top management has the poiwr to del’egaw authority and provide resources within the o..onization.
4 Top management commItment
Top management should:
a) he committed to satisfying the recommendations of this British Standard;
b) ensure that the resources and infrastructure needed for the screening process are available;
c) direct and support persons to contribute to the elTectiveness of the screening process; and
d) ensure that the responsibilities and authorities for relevant roles are assigned and communicated within the organization.
5 Risk management
The organization should only employ individuals whose career or history indicates that they would be suitable for the role, given that such employment might allow opportunities for illicit personal gain, or the possibilities of being compromised, or opportunities for creating any other breaches of conhidentiality trust and safety.
NOTE I Alienoais ti drown to UK employment law. comaw,zlal lnwrance cover and the opphcobk tenhts and conditions of employment
NOTE 2 In some cases, where the verification procedures cannot be completed sotofactorily. employment might be prevent ed terminated or an employment offer withdrawn It Is emphasized that this Is floe necessartly an indication of imnntubibty it might simply not hour bern possible to obtain the rcvjui red positive evidence.
6 Individuals employed in screening
6.1 General
The screening controller(s) and screening administrator(s) should be screened in accordance with the recommendations of this British Standard. An Individual should not screen themselves.
The screening controller(s) and screening administrator(s) should sign a confidentiality agreement (sometimes known as a non-disclosure agreement), covering both the pcnod of employment and post-employment, relating to the disclosure of the organization’s confidential information and/or material with respect to individuals and employees past, present and future.
Where the tasks of interviewing, screening and deciding whether to employ and whether to terminate employment are carned out by separate departments, all departments should be co-ordinated, with particular .lttentlnn given to the division of functions and authority between each department br internal control purposes.
NOTE Attentjon is draw,, to the difference between personal opinion and fact when recordi rig information about individuals
62 TrainIng
People engaged in screening should be trained for the duties envisaged. Training should fully cover the recommendations given in this British Standard, the essential elements olafl data protection
legislation and awareness ob relevant regulatory requirements.
NOTE I The orgaiuzubrrn might i4sh Ci aw,sthg4r sending the screening cr,nisolkr and the sciwrnng
administrator(s) inuohed in sssch activities on appropriate ext ri-nol courses orpamsed fn’- this purpose,
Training should also cover the Implications of not complying with this British Standard
NOTE 2 These ,mplication can include breach of contract. legal action. insurance cmv’ rrputational damage and regulatory enfo.rcement
Training should be reviewed at least annually to ensure that competency is maintained. Traenliig records should be accurately maintained.
All training provided online should be recorded electronically. All other training should be signed by the trainee, countersigned by the trainer and retained.
Where a certificate ot training is provided by a recognized and relative sector.competent training organization, a copy should be retained.
6.3 Outsourced screening
Where any element of the screening process is outsourced. the organization should ensure that the relevant recommendations gwen in this British Standard are applied.
The organization should retain ultimate responsibility for the uutsourred screening process and should review the completed screening bile in accordance with LI.